NGO Management Software

About NGO Management Software

₹21,999 — One-Time Setup & Implementation Fee

The one-time setup fee covers the initial implementation and configuration of the NGO Management Software for the organization.

It includes:

Software setup and deployment
Organization profile configuration
Logo and basic branding setup
Admin panel configuration
Administrator account setup
Membership module configuration
Membership ID structure setup
Membership Card template setup
Membership Certificate template setup
Donation Management configuration
Donation Receipt configuration
Staff and Volunteer Management setup
Role and Permission configuration
Document Management setup
Dashboard and basic reporting configuration
Hosting environment deployment
Basic security configuration
System testing
Admin onboarding and basic training
Final deployment and handover
₹5,999 — Annual Subscription Fee

After the initial setup, the annual subscription fee will be ₹5,999 per year.

The active annual subscription includes:

Software hosting
Routine system maintenance
Basic backup management
Security-related system updates
Technical assistance
System operational continuity
Access to the hosted NGO Management Software
COMPLETE SOFTWARE FEATURES
1. NGO ADMIN DASHBOARD

A centralized administrative dashboard for viewing and managing important organizational information.

Dashboard information may include:

Total Members
Active Members
Inactive Members
Membership Status
Donations
Donation Receipts
Staff & Volunteers
Certificates
Projects & Activities
Recent Records
Important Management Information
2. ORGANIZATION PROFILE MANAGEMENT

Maintain the organization's complete digital profile, including:

Organization Name
Logo
Registration Number
Registration Details
PAN Details
NGO DARPAN Details
12A Details
80G Details
CSR-1 Details
Registered Address
Contact Information
Authorized Person Details
Other Applicable Registration Information
3. COMPLETE MEMBERSHIP MANAGEMENT

Manage the complete member database from one centralized system.

Features include:

New Member Registration
Unique Membership ID
Member Photograph
Contact Details
Address
Membership Type/Category
Joining Date
Validity Date
Active/Inactive Status
Membership Renewal Records
Member Documents
Searchable Member Database
Membership History
4. DIGITAL MEMBERSHIP CARD

Generate professional digital membership cards for registered and approved members.

The card can include:

Organization Logo
Member Photograph
Member Name
Membership ID
Designation/Category
Issue Date
Validity Date
QR/Verification Information

Membership cards can be downloaded or printed according to the available system options.

5. MEMBERSHIP CERTIFICATE

Generate professional branded Membership Certificates for approved members.

Certificates can contain:

Unique Certificate/Member Number
Member Name
Membership Details
Issue Date
Validity
Organization Information
Authorized Information
Verification Details
6. CERTIFICATE MANAGEMENT SYSTEM

Manage different organizational certificates through the software based on configured templates, including:

Membership Certificate
Volunteer Certificate
Participation Certificate
Appreciation Certificate
Achievement Certificate
Appointment Certificate
Other Configured Certificates
7. DONATION MANAGEMENT

Maintain donation and donor records digitally.

Features include:

Donor Database
Donor Information
Donation Amount
Donation Date
Payment Mode
Transaction Reference
Donation Purpose
Campaign/Project Details
Donation History
Searchable Donation Records
8. DIGITAL DONATION RECEIPTS

Generate and maintain professional numbered donation receipts for recorded donations.

Receipts may include:

Receipt Number
Donor Information
Donation Amount
Donation Date
Payment Mode
Transaction Details
Donation Purpose
Organization Information
Download/Print Facility
9. STAFF & VOLUNTEER MANAGEMENT

Maintain centralized records of staff members, office bearers, and volunteers.

Features include:

Staff Profile
Volunteer Profile
Office Bearer Records
Designation
Department
Joining Details
Contact Information
Status Management
Documents & Records
10. DIGITAL ID CARD MANAGEMENT

Create and manage digital ID cards for configured staff members, volunteers, members, or authorized personnel.

11. PROJECT MANAGEMENT

Maintain records of the organization's projects, programs, campaigns, and initiatives.

Project Name
Project Description
Start Date
End Date
Project Status
Activities
Related Records
Project Information
12. EVENT & ACTIVITY MANAGEMENT

Maintain digital records of organizational events and activities such as:

Meetings
Awareness Programs
Social Campaigns
Workshops
Training Programs
Camps
Distribution Programs
Community Activities
Other NGO Events
13. DOCUMENT MANAGEMENT

Maintain important organizational documents in an organized digital system.

Applicable documents may include:

Registration Certificate
PAN
NGO DARPAN
12A
80G
CSR-1
Trust Deed/MOA
Audit Documents
Internal Documents
Other Organization Records
14. REPORT & RECORD MANAGEMENT

Review, filter, and manage available system records related to:

Membership
Donations
Receipts
Staff
Volunteers
Certificates
Projects
Activities
Other Organizational Data
15. ROLE-BASED ACCESS CONTROL

System access can be configured for administrators and other authorized users according to their roles and responsibilities.

This helps organizations control which modules and information can be accessed by different authorized users.

16. SMART SEARCH SYSTEM

Quickly locate available records using supported information such as:

Membership ID
Member Name
Mobile Number
Certificate Number
Receipt Number
Other Supported Record Identifiers
17. MOBILE RESPONSIVE SOFTWARE

The system will provide a responsive interface designed to work on supported:

Desktop Computers
Laptops
Tablets
Smartphones

Authorized users can access the hosted software through a supported web browser and internet connection.

18. HOSTING INCLUDED

Standard software hosting is included as long as the annual subscription remains active.

No separate standard hosting fee will be charged during the active subscription period, subject to the package's applicable usage limits and terms.

19. BASIC BACKUP & MAINTENANCE

Routine software maintenance and standard backup management are included during the active subscription period.

20. LIFETIME STANDARD SOFTWARE SUPPORT

Lifetime standard technical support is included for the existing features and modules delivered under the package.

Support may include:

Basic Software Usage Assistance
Technical Issue Assistance
Existing Feature Support
Basic Troubleshooting
General System Guidance

New custom modules, major modifications, redesigns, custom integrations, third-party paid services, or additional development are not included under lifetime standard support and may be charged separately.

DELIVERY TIMELINE — UP TO 15 WORKING DAYS

Day 1–2: Collection of organization details, logo, registration information, and required configuration details.

Day 3–5: Software deployment, organization profile setup, branding, and core system configuration.

Day 6–10: Configuration of membership, cards, certificates, donations, staff, volunteers, and applicable management modules.

Day 11–13: Template configuration, user permissions, testing, and required corrections.

Day 14–15: Final testing, administrator onboarding, basic training, deployment, and software handover.

The delivery timeline is subject to the timely submission of required information, documents, approvals, and content by the client.

SOFTWARE LICENSE, OWNERSHIP & SOURCE CODE POLICY

TechnoVeda NGO Management Software is provided as a Hosted and Managed Software Service.

Payment of the ₹21,999 One-Time Setup & Implementation Fee and ₹5,999 Annual Subscription Fee does not constitute the purchase, transfer, or ownership of the software or its source code.

SOURCE CODE IS NOT INCLUDED

The source code of the NGO Management Software will not be provided to the client under this package.

The client receives the right to access and use the hosted software according to the purchased subscription and applicable terms.

The software's underlying source code, programming, system architecture, backend code, frameworks, development components, proprietary technology, and related intellectual property will remain the property of TechnoVeda.

The One-Time Setup & Implementation Fee is charged for implementation, configuration, deployment, branding, onboarding, and related setup services. It should not be considered a software ownership or source-code purchase fee.

The standard package does not include:

Source Code Transfer
Source Code Ownership
Software Resale Rights
Software Redistribution Rights
Unauthorized Duplication Rights
Independent Deployment Rights
Transfer of TechnoVeda's Intellectual Property

If a client requires source-code licensing, custom ownership rights, or a separate deployment arrangement, it will require a separate commercial proposal, pricing, and written agreement with TechnoVeda.

PACKAGE AT A GLANCE
Particular Package Details
Product TechnoVeda NGO Management Software
One-Time Setup Fee ₹21,999
Annual Subscription ₹5,999/year
Delivery Time Up to 15 Working Days
Hosting Included with Active Subscription
Standard Software Support Lifetime Included
Initial Configuration Included
Basic Branding Included
Admin Onboarding Included
Basic Training Included
Routine Maintenance Included with Active Subscription
Basic Backup Management Included with Active Subscription
Mobile Responsive Yes
Source Code Not Included / Not Provided
Software Ownership Retained by TechnoVeda
Client Rights Subscription-Based Software Usage
Custom Development Chargeable if Required